Privacy & Compliance Office Procedures (SOPs) & Methods (RMs)

> Governance Glossary

A reference document providing key definitions, guidance, and references concerning Governance topics.

> SOP01: Management of Policies, SOPs, & Process Resources

SOP01 defines the numbering, naming, and organization system Sage Governance uses to manage various resources that guide governance activities.

• SOP01-RM01: Document Development Processes

• SOP01-T01: Standard Operating Procedure (SOP) Template

• SOP01-T02: Reliable Method (RM) Template

• RM01 provides instructions for creating new Standard Operating Procedures (SOPs) or Reliable Methods (RMs).

• T01 is the template for creating new SOPs.

• T02 is the template for creating new RMs.

> SOP02: Governance Operations

SOP02 describes the tools and processes used to manage Governance workflows from a program management perspective.

• SOP02-RM02: Jira Basics & Workflow

• SOP02-RM04: ACT Email Management in Google Groups

• RM02 discusses why we use Jira in Governance, describes procedures for using Jira, and basic daily workflow expectations.

• RM04 delineates the processes for accessing, using, and updating the ACT Google Group, which manages the email addresses: act@sagebase.org and act@sagebionetworks.org.

> SOP03: Governance Principles

SOP03 defines the operating principles that inspire, inform, and direct activities conducted by Sage Governance.

> SOP04: Community Governance Strategy

(Under Construction.) SOP04 will present the roles and responsibilities of the Community Governance Strategy team as part of the PCO.

• SOP04-RM03: SageBase Agreement Library for Governance

• SOP04-RM05: IRB Determination for Grant Applications

• RM03 guides Sage Community Governance Strategy (CGS) members through the successful process of recording Agreements and Project Materials.

• RM05 describes the process of determining whether an IRB application should be included in a grant submission.

> SOP05: Governance Functions in Synapse

(Under Construction.) SOP05 will present functions and procedures carried out by Governance to oversee and support Synapse.

• SOP05-RM05: Managing Data Access Using Teams

• SOP05-RM08: Anonymous Access for Journal Reviewers

• SOP05-RM11: 1kD Program - Governance Support

• SOP05-RM12: AD Knowledge Portal - Governance Support

• RM05 describes the processes to set up a Team in Synapse, manage the Team, and using Sharing Settings with Teams.

• RM08 provides step-by-step instructions for obtaining an anonymous journal review in Synapse from an ACT and non-ACT perspective.

• RM11 provides an overview and step-by-step instructions for governance support of the 1kD Program.

• RM12 provides an overview and step-by-step instructions for governance support of the AD Knowledge Portal.

> SOP06: Privacy & Compliance Operations

(Under Construction.) SOP06 will outline the high-level functions and operations undertaken by Privacy arm of the PCO and responses to data incidents.

• SOP06-RM02: Data Privacy Incident/Violation Reporting

• RM02 provides the steps Sage employees should take in reporting a suspected data incident within Synapse communities and/or among users.