how to get access to Viewport
As an admin you need to:
make sure all links are changed in a new doc.
review/approve all changes to the docs
sync changes from the draft space to the destination space (can be automated)
All links need to be from the destination space, not the working space
How to stage things:
for yourself
for someone else on the live site using tags
Approval set up with Comala
flowchart : edits (review stage) → assign stacey to approve → stacey approves → stacey syncs with secret space → (optional: stacey stages for others to see changed) → stacey builds the site
Comments on the doc will not push status out of approval stage but edits will push the doc back to review status.
Approval is in place so that any new content to the Synapse site is gated and doc manager needs to review before pushing it to the pre-production space. Ensures that anything new gets looked at. also gives a way to see all page status at a glance (e.g. they should all be approved and if anyone makes a change, it will flip to review status which you will be able to see and track). How to use workflow report.
You can also automate the syncing step to occur after approval (probably should implement this in the future).
currently instructions are to tag doc manager (Stacey) for approval. options to configure an automatic approver or group of approvers, or to require a minimum number of approvers. you can also configure the approval workflow differently – just the basics are in place right now. link to Comala docs for more.