Challenge Organizers and Participants alike will use the Discussion Board to post updates, ask questions, seek team members, etc. Each Challenge will have its own Discussion Board.
This guide will outline tips and tricks on how to best use and monitor the Discussion Board.
Monitor the Threads
To stay on-top of new posts and threads, follow the Challenge’s Discussion Board:
This will make it so whenever a new thread is posted, you will automatically receive an email update.
Aim to respond within 24 hours if a participant posts during the work week, or by Monday 5PM if a participant posts during the weekend. Near the end of the Challenge, there may be a sudden influx of posts and questions; consider setting up Office Hours and/or having someone on-call to monitor the board until the Evaluation Queues have closed.
When responding to a post, we recommend tagging the original poster (OP) so that they receive an email notification of the response. This is done by entering
@followed by the Synapse username, e.g.Hello @vchung, ...
Post Announcements/Updates
To send a Challenge-wide announcement, e.g. deadline reminders, timeline extensions, Challenge data changelog, etc, you may do so by:
1. Create a New Thread.
2. Tag the Participants team so that each Synapse user on the Participants team will receive an email preview of the post.
3. (Optional) Pin the post so that it is listed first on the board:
4. When editing a post: we recommend adding an “Edit” footnote for full transparency:
Sample Post Templates
Text highlighted in orange should be filled in/updated.
Reminders
Timeline Extensions
Write-ups
Dear @AwesomeChallengeParticipants,
Thank you all for efforts and active participation in the <Challenge Name>! You've all done amazing work.
The last step is to document your submission by completing a writeup. Your writeup must also include the Docker image(s) you've submitted to the <Evaluation Queue Names> queue(s). Only one writeup is needed per team.
This is a friendly reminder that in order to be considered for byline authorship and/or top-performer, your writeup must be submitted to the <Writeup Queue Name> queue by <deadline date and time>. No exceptions! For more information on how to submit your writeup, follow the tutorial here <provide link to Submission Tutorial - Writeup>. For any other questions, feel free to reply to this thread or create a new post.
Best,
@AwesomeChallengeOrganizers