Solution

From the use cases that listed in this document, we list the summary of the solution below:

1. The ACT has a way to manage requests for datasets under ACTAccessRequirement. We need to support the following:
   1. Ability to view Submitted requests for a particular dataset. Allowing the ACT to see all information and quickly decide if the request contains the required information.
   2. Ability to approve a request and grant access to all accessors.
   3. Ability to reject a request, provide the instructions on how to correct/provide the missing information, and send email to requestor.
2. The ACT has a way to configure the ACTAccessRequirement to indicate the required information. 
3. A requestor has a way to create a request, save it, and submit it to ask for access to a dataset under ACTAccessRequirement. 
4. A requestor will be able to correct the old request and submit it after the old submission was rejected. They would not need to type/ provide any correct information that they already provided in the old submission.
5. A requestor will be able to remove an accessor from his/her approved request. This action takes away the accessor's access to the dataset.
6. The ACT has the annual review reminder emails automatically sent to accessors.
7. An accessor will be able to provide the required information for the annual review process to keep their access to the dataset.
8. An accessor will be able to provide the final statement of use when they no longer need to access the controlled data.
9. The ACT has a way to mark a request to have it's Project Lead, Institution, and IDU to be publicly available. 

Phases

We recognize the needs to support #1, #2, #3, #4 in the first phase. After the first phase is built, #5, #6, #7 will become important. 

Based on discussions with the ACT, we haven't had users come back to us with a final statement of use, so #8 would have low priority. #9 could still be solved by an R script. 

Object Models

Any user can create a WorkingGroup. To create a WorkingGroup, the following information are required: accessRequirementId, institution, projectLead, intendedDataUseStatement, members, ownerId, and createdBy. Id, createdOn, modifiedOn and gainAccessOn are set by the system. A user will not be able to change these values.

After a WorkingGroup is created, only the owner can make changes to the WorkingGroup. The owner can also change the ownership of a working group by changing the ownerId value to another userId that is in the list of members.

Any user can create a DataAccessRequest to a given AccessRequirement. To create a DataAccessRequest, the following fields are required: accessRequirementId, and createdBy. Id, createdOn, and modifiedOn are set by the system. A user cannot change these values.

Only creator of DataAccessRequest can update, and submit the request. To submit a request, it has to meet the requirements specified in the associated AccessRequirement.

Once a request is submitted, a DataAccessSubmission object is created. While there is an DataAccessSubmission with status SUBMITTED, it's associated DataAccessRequest no longer available for update & submit. 

Once a DataAccessSubmission is created, it will have state SUBMITTED until a reviewer (ACT member) review and update its status. 

After a submission is Rejected and a reason is provided, the submission is closed for modification.

After a submission is Approved, the only update an ACT member can perform is changing the value of 'canPublicAccess.'

When an ACT member approves a submission, multiple AccessApproval are created for each member of the working group.

When the owner of a working group remove a user, the associated AccessApproval for that user will be remove. 

When the owner of a working group add a user, he/she will also need to update the request and create a new submission. An ACT member will review the new submission and make decision to grant access to the new member. 

Services

Notification