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Requesting and Approving Access to Dataset

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Current Work Flow

Dataset A has ACT Restriction. User B wants to download dataset A, he/she needs to email the ACT to request access to data set A. Via emails, an ACT member would ask the user to complete some forms. The forms are different for each dataset. Each request may request n number of users to access the data.

After the user meets all requirements given by the ACT (via emails), an ACT member would go to the dataset and manually enter the user(s) to give the user(s) access to the dataset.

Disadvantages:

  • The detailed information about who has complete the requirements are lost in emails.

  • User's handwriting is hard to read.

Proposed Approach

The ACT setup the necessary form for dataset A.

User B goes to dataset A to submit his/her request, and fill out the form electronically. A notification email then sent to the ACT. 

An ACT member could approve the request using a one-click link provide in the email or go to the dataset and view the user request and their submitted form before approving their request.


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