Challenge Organizers organizers and Participants participants alike will are encouraged to use the Discussion Board discussion board to post updates, ask questions, seek team members, etcand more. Each Challenge challenge will have its own Discussion Boarddiscussion board, accessible in the Discussion tab.
This guide will outline tips and tricks on how to best use and monitor the Discussion Boardarticle is aimed at challenge organizers, and will focus on:
Monitoring the board
Using the board to announce news and updates
Sample post templates are also provided at the end of the article.
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Monitor the Threads
To stay on-top of new posts and threads, follow the Challenge’s Discussion Boardchallenge’s discussion board:
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This will make it so whenever a new thread is posted, you will automatically receive an email update.
Aim to respond within 24 hours if a participant posts during the work week , or by Monday 5PM (typically Monday - Friday)
Aim to respond by the following business day if a participant posts during the a holiday or weekend.
Near the end of the Challenge, there may be a sudden influx of posts and questions; consider setting up Office Hours leading up to the deadline and/or plan with the Organizers who can help having someone on-call to monitor the board.
When responding to a post, we recommend tagging the original poster (OP) so that they receive an email notification of the response. This is done by entering
@followed by the Synapse username, e.g.Hello @vchung, ...
Any post that is related to the Challenge data will be the Challenge research scientists' and data contributors' responsibility. If you notice a data-related post has not been answered within a day, notify and/or forward the request to the appropriate Organizers.
Any post that is related to invalid submissions and/or other technical difficulties will be on whoever set up the infrastructure (Sage, most of the time). If the topic is about an invalid submission, you can get more details about the error by looking at the queue’s SubmissionView, granted that one has been created. Errors are generally listed under
submission_errors@awesome-user, ...
Post Announcements/Updates
To Often times, challenge organizers may need to send a Challengechallenge-wide announcement , e.g. deadline reminders, timeline extensions, Challenge data changelog, etc, you may do so byto the challenge community, such as reminders about upcoming deadlines or announcing a timeline extension. Using the discussion board can achieve this:
1. Create a New Thread.
2. Tag the Participants participants team so that each Synapse user on the Participants participants team will receive an email preview of the post.
3. (Optional) Pin the post so that it is will be listed first on the board:
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4. When editing a post: we recommend adding an “Edit” footnote for full transparency:
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Sample Post Templates
Text highlighted in orange should be filled in/updated.
| Info |
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We recommend using the 24-hour clock when posting deadlines. This will better accommodate participants who reside in regions where the AM/PM convention is not commonly used. |
Challenge Launch
Dear @AwesomeChallengePreregistrants,
We are excited to announce that the <challenge Name> is now live! 🎉 Please visit the challenge page at <pretty link to challenge site> to register, read about the challenge data, and more.
For general questions and clarifications, please use the discussion board <provide link to the board> so that others can also participate and chime in.
Looking forward!
@AwesomeChallengeOrganizers
Webinar
Dear @AwesomeChallengeParticipants,
We will be hosting a webinar today/tomorrow/next week, <date>, at <time including timezone>. The Zoom details are provided below:
<Zoom details>
Join us to learn more about the motivation and goals of the Challenge, as well as other general logistics such as submission format. A recording will be available for those who cannot attend within 1-2 days here <provide link to Synapse folder where the recording will be uploaded>.
Best,
@AwesomeChallengeOrganizers
Queues Are Open
Dear @AwesomeChallengeParticipants,
Starting today, you may begin submitting your file/Docker submissions for evaluation! This challenge will have n queues:
<list Evaluation queues>
As a reminder, you and your team may submit up to <submission limit> to each queue during this <round/phase>. Invalid submissions will not count towards your quota. Queues will close on <date and time>.
Best,
@AwesomeChallengeOrganizers
Submission Reminders
Dear @AwesomeChallengeParticipants,
Thank you all for participating!
Today is the last day for submitting your file/Docker submissions for evaluation. If you would like your predictions/model evaluated, please submit them by <date and time>. Late submissions will NOT be accepted.
Best,
@AwesomeChallengeOrganizers
Timeline Extensions
Dear @AwesomeChallengeParticipants,
The submission deadline for <queues> have been extended to <date and time>. As a reminder, you and your team may submit up to <submission limit> to each queue. Feel free to reply to this thread for any questions and/or clarifications that you may have.
We look forward to your submissions!
Best,
@AwesomeChallengeOrganizers
Write-ups
Dear @AwesomeChallengeParticipants,
Thank you all for your efforts and active participation in the <Challenge Name>! You've all done amazing work.
The last step is to document your submission by completing a writeup. Your writeup must also include the prediction file(s)/Docker image(s) you've submitted to the <Evaluation Queue Names> queue(s)challenge. Only one writeup is needed per team.
This is a friendly reminder that in order to be considered for any incentives for the challenge, including byline authorship and/or top-performer, your writeup must be submitted to the <Writeup Queue Name> queue by <deadline date and time>. No exceptions! For more information on how to submit your writeup, follow the tutorial here <provide link to Submission Tutorial - Writeup>. For any other questions, feel free to reply to this thread or create a new post.
Best,
@AwesomeChallengeOrganizers