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Prior to submission, perform a QC check to ensure that the information you have provided in each manifest adheres to the following resource submission rubric:

Resource Observation Submission Requirement

Additional Information

All manifests are free of any protected health information (PHI)

No PHI has been included in any information in any completed manifest(s). Any contributed information has been provided in accordance with the regulations of local jurisdictions in order to protect the privacy of human subjects.

All manifests that the contributor is able to complete have been completed, depending on the type of resource(s) to be contributed

The manifests to be completed will vary depending on the information that the contributor has provided in their initial correspondence to Sage. We will send you all of the necessary manifests you will need to complete depending on the information you provide.

PLEASE NOTE:

  • If both the Observation and the Investigator manifests have been provided to the contributor, both manifests should be completed.

  • If only the Observation manifest has been provided to the contributor, then only the Observations manifest should be completed.

Each manifest includes information for all of the required attributes

Information has been provided for all required attributes, highlighted in blue in each manifest.

Each manifest is as complete as possible

The contributor has provided as much information as possible, including information for non-required attributes.

Each observation has a unique identifier

Each row in the Observation manifest has a unique Observation_id.

Unique identifiers for resources and investigators across the Observations manifest

PLEASE NOTE:

  • The Resource_id in the Observation manifest is the same for every observation that references the same tool. Therefore, Resource_ids are different for each observation that references a different tool.

  • The Investigator_id in the Observation manifest is the same for every observation made by the same person.

  • The Investigator_id in the Observation manifest is unique for the person submitting the observation. Therefore, if one person is submitting multiple observations, the Investigator_id will be a uuid, but will be the same for each observation in the manifest submitted by that person.

Unique identifiers align across each manifest

If both the Observation and Investigator manifests are provided, the identifiers match up correctly across the manifests for each investigator (e.g. Investigator_id in the Investigator manifest matches the Investigator_id in the Observation manifest). Please contact us if you have any questions about this.

Each manifest includes information in English

The information has been provided in English, which is the language of the database. If submitting information in another language we will try to help translate into English, but we cannot promise that we will be able to do this.

Observations are provided in complete sentences

Information in the Observation Text column of the Observations manifest has been provided using complete sentences with proper grammar, capitalization, and punctuation.

Each manifest includes information that is respectful

Information has been provided that is respectful in content and presentation (e.g. no derogatory or disparaging content).

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