Synapse controls who can access your data in two ways. First, sharing settings determine who can access content and at what level. Sharing settings are the list of people or teams and the permissions those groups Sharing settings determine who can access content in Synapse and what permissions those users have with respect to a dataset. For example, sharing settings on a File can be used to control who can view, edit, download, or delete that datacontent. You are responsible for determining the appropriate sharing setting for any content that you upload into Synapse.
In addition to sharing settings, the second way to control who can access your data is by applying Conditions for Use. These restrictions define how users who have access to your data may use it. For example, users who have permission to view and download a data file (as set by sharing settings) can only use the data for their research if they fulfill certain requirements like IRB approval (as set by Conditions of Use).
All content in Synapse has sharing settings, but not all content has Conditions for Use. For example, open data has a sharing setting that allows any registered user on Synapse to download it, and it does not have Conditions for Use attached to it.
This article covers the details of controlling you can also limit how shared data will be used by adding Conditions of Use. This article covers how to control sharing settings in Synapse, see the Conditions for Use article page for information about those settingsadditional restrictions.
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Important: Synapse users are responsible for determining the appropriate sharing setting for any content they upload into Synapse. |
Permissions
You can use the sharing settings to grant different levels of access, or permissions, to individuals or Teams. These The permission levels categories are: view, download, edit, edit and delete, and administrator. You can apply sharing settings to an entire Project, or you can apply sharing settings to individual Files or , Folders, Tables, and Views within a Project.
View permissions
View permissions give you the ability to see that something in Synapse exists (like the name of a Project, File, Folder, Table, or FolderView). You can discover it the item using Synapse search, and it will be visible to you if included in a View. If there are annotations associated with it, they you can see these as well. You cannot see the contents of the item. For example, if you have view permissions on a File, you will be able to see the File , including if name and associated annotations, but you will not be able to see a preview of the File is available in the webor download its contents. View permissions are the only permissions that can be granted to the public (anonymous users).
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Download permissions give you the ability to see the contents of a Project, File, Folder, Table, or View and download the file contents to your own computer. Having download permissions includes also having view permissions.
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Edit permissions allow a Synapse user to make changes to something in Synapse. This permission level also allows you to upload data to a Folder or Project where you are not an Administrator (although you must be a certified user to do so). A user with edit permissions can:
change Change the name of an entitya Project, Folder, File, Table, or View.
change the annotations associated with an entity, including removing existing annotations.
create a new version of a file
make Make changes to a Wiki.
change Change the storage location settings of a Project or Folder.
Someone with edit permissions cannot delete the entity something that is shared with them. Edit permissions are cumulative with view and download permissions.
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Edit and delete permissions allow you to delete an entity something that is shared with you, in addition to the edit permissions previously described. Edit and delete permissions are cumulative with view and download permissions.
Administrator permissions
Administrator permissions allows you to change the sharing settings and metadata related to an entity. You can also change the friendly URL of a projectProject. You can add, remove, or modify the sharing settings, including removing yourself. Administrator permissions are cumulative with edit and delete permissions.
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Edit Sharing Settings on a Project
When managing sharing settings for a Project, Folder, or File, there are two main options: public and private. The private sharing setting limits access to only specified users and teams. By default, all new Synapse Projects are set to private, and you can manually add additional collaborators and set their permissions as needed. When you create a new Project, you are the only Synapse user with access and your permissions level will be Administrator. The public sharing setting allows you to specify permissions for any registered Synapse user as well as to allow anyone on the web to view an item.
To view and modify sharing settings on a Project, navigate to the project Project and click Project Settings in the upper right corner of your screen. Select Project Sharing Settings from the drop down menu.
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Clicking on Make Public adds two additional groups to your sharing settings window: 1) all registered Synapse users and 2) anyone on the web. You can edit the level of access for either group and then click Save to make your changes. Note that you can only grant view permissions to “anyone on the web”. To removes remove the settings for these two groups, click Make Private.
Edit Sharing Settings on Files, Folders, Tables, and
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Views
You can adjust the sharing settings for Foldersfor individual Folders, Files, and Tables separately Tables, and Views separately from their parent projectProject or Folder. For example, you may wish to keep a particular Folder private while you make the project PublicProject public. Or you may want to share drafts of individual Files to with collaborators first prior to sharing them publicly.
By default, all of the content residing within a Project inherits the Project sharing settings. If you move a File, Folder, or Tablean item, then it carries those settings to another Project or Folder. You can override this inheritance by defining a Local Sharing Setting for that specific item. To do so, navigate to the File, Folder, FileTable, or TableView, then click on the Folder or File the Tools menu. Select the Sharing Settings option from the dropdown menu. You’ll see the current (inherited) sharing settings in the resulting pop-up window, and you can change the permissions for individuals or teams, just as you can for Projects. You will also see the option to Create Local Sharing Settings, which allows you to specify different sharing settings than the parent Folder or Project.
Sharing Wikis and Discussion Forums
Note you cannot set You cannot set local sharing settings for Wikis and Discussion Forums. These areas can only inherit the sharing settings from their parent project.
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