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ACT has been using an R script to create Access Requirement on a set of entities (data set). On some data set, there will be multiple Access Requirements: ACTAccessRequirement, and SelfSignAccessRequirement.
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Dataset A has ACTAccessRequirement. User B wants to download dataset A, s/he needs to email the ACT to request access to data set A. Via emails, an ACT member would ask the user to complete some forms. The forms are different for each dataset. A form includes the information that Sage and data contributors requires. It is an agreement between Sage and data contributors, so it will not change after it's established for a data set. When there is updated on the data set, we have the data in a different project/ folder and have a new set of Access Requirements on that data.
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From a controlled entity page, a user will see the "Show unmet conditions" button:
User B goes to any entity A with an AccessRequirement associated with it, and clicks Clicking on "show Show unmet conditions" to get to the data access request form (if one has been set up. If not, the process will be the same as it is currently for requesting access). If they are not logged in, then they will be met with this view:
Once they log in, then they will have the option to "Create Request":
Upon clicking Request Access, the user will be shown a form to fill out, and upon submitting the form, an email will be set to notify the ACT.
The person requesting access is automatically included in the list of accessors. They can remove themselves using the "x" next to their name.
The requestor can add multiple users for the access request by clicking "Add Accessor"
The requestor then will input the synapse id in order to add the user to the request.
Additionally, if there exists a restriction on what kind of users can be added (i.e. they must be certified users or have a validated profile), then an error will be shown if the requestor tries to add a user that does not meet the requirements, and the user will not be added to the list of accessors.
Finally, all fields are required. The requestor will be shown an error if they try to submit the form without filling in every field.
A requestor can save their form without submitting, in case they realize they need to gather other information or have their accessors become certified while they are filling out the form. To load the data they save, they will visit the dataset as they did to create the request, and click "Create Request"; the information they saved will automatically be loaded into the form upon opening.
User B can see the status of their request on the dataset.
Possible statuses for a request include: SUBMITTED, APPROVED, REJECTED, EXPIRED.
The user can cancel their request while it is awaiting approval from the ACT (status=SUBMITTED), but they may not update it.
takes user to a page that shows all AccessRequirements applied to the entity:
From there, user can Create, Update, Cancel their DataAccessRequest.
To create a request, a user must provide information about their project:
After entering the information about the research project, and click "Next", user will be prompt to enter the list of accessors and upload required document:
Once user provided all required information & document, they will be able to submit their request.
Granting Access
After a user submits a request, an email will be sent to the ACT team:
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____________________________________________________________________________________________________________________________________
Hi:
The Synapse Access and Compliance Team has approved your application for use of the MayoGWAS data distributed through Synapse.
To use this data you must adhere to the Terms of Use as described in the MayoGWAS DUC: https://www.synapse.org/#!Synapse:syn2910256
The MayoGWAS data can be accessed through the following Synapse project:https://www.synapse.org/#!Synapse:syn3219045
Please note that the first time you download a datafile you will also be asked to agree to acknowledge the AMP-AD Partnership in publications derived from any of the AMP-AD data. This approval must be performed through the website.
For a review of the AMP-AD Data Terms of Use, please see here: https://www.synapse.org/#!Synapse:syn2580853/wiki/78604.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
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____________________________________________________________________________________________________________________________________
Hi:
The Synapse Access and Compliance Team has rejected your application for use of the MayoGWAS data distributed through Synapse, because you did not sign the DUC.
To submit another request, please visit the MayoGWAS dataset at: https://www.synapse.org/#!Synapse:syn2910256.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
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