Current Work Flow
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The requestor can add a different accessor:
An To view all requests made on the dataset, an ACT member could go can navigate to the dataset link provided in the email. There will be a new tab only visible to the ACT to show the pending access requests table, as well as allow editing/previewing the access request form (in the tools bar).
They can edit the query to show requests that were approved or rejected as well. These and select "View Requests" from the tools menu. This will open a table:
After a request has been approved, the requestor may find that they want to update it. Submitting an update to the request will increment the version, and any accessors added will be missing the approval checkmark:
A requestor may also want to update the research statement:
Finally, the requestor may need to remove an accessor as well as adding a new one. The removed accessor would no longer appear in the list of accessors. In this way, we keep track of the list of all people with access to the dataset in the newest version of the request to allow for easy auditing.
The ACT member can query the table to only show requests that are pending, or only ones that were approved or rejected. The latter requests will have their approve/reject buttons disabled.
Now the ACT member can view the user request and their submitted form before approving their request with the approval button. Approval may grant access to one user, or to many (ACT will decide based on request). Clicking approve will open a dialog with a summary for the ACT member to double-check before approving, including the ability to edit the email being sent out upon approval:
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Hi:
The Synapse Access and Compliance Team has approved your application for use of the MayoGWAS data distributed through Synapse.
To use this data you must adhere to the Terms of Use as described in the MayoGWAS DUC: https://www.synapse.org/#!Synapse:syn2910256
The MayoGWAS data can be accessed through the following Synapse project:https://www.synapse.org/#!Synapse:syn3219045
Please note that the first time you download a datafile you will also be asked to agree to acknowledge the AMP-AD Partnership in publications derived from any of the AMP-AD data. This approval must be performed through the website.
For a review of the AMP-AD Data Terms of Use, please see here: https://www.synapse.org/#!Synapse:syn2580853/wiki/78604.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
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Hi:
The Synapse Access and Compliance Team has rejected your application for use of the MayoGWAS data distributed through Synapse, because you did not sign the DUC.
To submit another request, please visit the MayoGWAS dataset at: https://www.synapse.org/#!Synapse:syn2910256.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
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