Current Work Flow
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User B can see the status of request on the dataset with the ability to cancel own request.
An ACT member could go to the dataset link provided in the email. There will be a new tab only visible to the ACT to show the pending access requests table, as well as allow editing/previewing the access request form (in the tools bar).
They can edit the query to show requests that were approved or rejected as well. These requests will have their approve/reject buttons disabled.
Now the ACT member can view the user request and their submitted form before approving their request with the approval button. Approval may grant access to one user, or to many (ACT will decide based on request). Clicking approve will open a dialog with a summary for the ACT member to double-check before approving, including the ability to edit the email being sent out upon approval:
Sample email message to researcher after their request has been approved:
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Hi:
The Synapse Access and Compliance Team has approved your application for use of the MayoGWAS data distributed through Synapse.
To use this data you must adhere to the Terms of Use as described in the MayoGWAS DUC: https://www.synapse.org/#!Synapse:syn2910256
The MayoGWAS data can be accessed through the following Synapse project:https://www.synapse.org/#!Synapse:syn3219045
Please note that the first time you download a datafile you will also be asked to agree to acknowledge the AMP-AD Partnership in publications derived from any of the AMP-AD data. This approval must be performed through the website.
For a review of the AMP-AD Data Terms of Use, please see here: https://www.synapse.org/#!Synapse:syn2580853/wiki/78604.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
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Hi:
The Synapse Access and Compliance Team has rejected your application for use of the MayoGWAS data distributed through Synapse, because you did not sign the DUC.
To submit another request, please visit the MayoGWAS dataset at: https://www.synapse.org/#!Synapse:syn2910256.
Please note, this email is sent from an unmonitored account. Send any questions to act@sagebase.org.
Sincerely,
The Synapse Access and Compliance Team
____________________________________________________________________________________________________________________________________
User B can see the status of request on the dataset with the ability to cancel own request.
An ACT member could go to the dataset link provided in the email. There will be a new tab only visible to the ACT to show the pending access requests table, as well as allow editing/previewing the access request form (in the tools bar).
They can edit the query to show requests that were approved or rejected as well. These requests will have their approve/reject buttons disabled.
Now the ACT member can view the user request and their submitted form before approving their request with the approval button. Approval may grant access to one user, or to many (ACT will decide based on request). Clicking approve will open a dialog with a summary for the ACT member to double-check before approving, including the ability to edit the email being sent out upon approval:
When the ACT chooses to reject a request, he/she will given a reason for rejection. An email will be sent to the requestor about the rejection. The email will include the reason and a link for user to create a new request based on the previous (rejected) one.
The data contributor wants to know who has access to their data. Sage has been given report about approved requests including the following information: Principal Investigator, Institution, Date, and Intended Data Use Statement.
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