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The ACT setup the necessary form for dataset A. This will look similar to setting the schema for a table in Synapse, with certain fields included by default (like a template)
Each form includes a brief instruction given by the ACT.
Each valid request includes the following fields and additional fields:
- Data Requestor - the user who is making the request
- Study Lead
- Additional Users - the users who would also have access to the data is the request is granted.
User B goes to dataset A and clicks on "show unmet conditions" to get to the data access request form. If they are not logged in, then they will be met with this view:
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Now the ACT member can view the user request and their submitted form before approving their request with the approval button. Approval may grant access to one user, or to many (ACT will decide based on request). Clicking approve will open a dialog with a summary for the ACT member to double-check before approving, including the ability to edit the email being sent out upon approval:
When the ACT chooses to reject a request, he/she will given a reason for rejection. An email will be sent to the requestor about the rejection. The email will include the reason and a link for user to create a new request based on the previous (rejected) one.
The data contributor wants to know who has access to their data. Sage has been given report about approved requests including the following information: Principal Investigator, Institution, Date, and Intended Data Use Statement.
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